![]() The 2-Minute Rule is one of the core practices of Getting Things Done (GTD), the popular productivity methodology by David Allen. The Touch-It-Once principle is invaluable in mastering your email inbox. Multiply that hundreds of times in the context of processing email. If not, you will have to repeat the process later. If you practice the Touch-It-Once principle, you will act on it immediately. Have you ever picked up a piece of paper from your desk because you forgot what it was? You have to use brainpower to read it and decide what action to take about it. According to the Touch-It-Once principle, you take the appropriate action on something the first time you touch it. When you touch something more than once, you are using twice as much effort as you need to finish it. Your time, attention, and energy are finite resources. The Asian Efficiency workflow will give you a practical way to implement Inbox Zero. The steps include delete, delegate, defer, or do. The steps of Inbox Zero borrow heavily from the principles of GTD ( Getting Things Done by David Allen). When the time comes to open your email inbox, you do not have to be afraid because you already have a plan. The Inbox Zero system brings focus to how you manage email. ![]() ![]() Although you may experience an empty inbox on occasion, you can practice the principles of Inbox Zero without reaching zero messages. Despite the name, the goal of Inbox zero is not an empty inbox. The term was first used by productivity expert Merlin Mann when he wrote a series of articles about email on his website. Inbox zero is a strategy for processing your email inbox. To ensure your get the most of out of this email workflow, there are three simple concepts you need to understand: When you leverage the power of email, it can help you accomplish your goals. When email is working for you in the way it was intended, it is a fantastic tool. You can open your inbox without fear of losing control of your day. Once you understand the process, you will be able to manage email with confidence. The workflow is simple, and it works with all email clients and across all platforms. There is more effective way to control email overloadĪt Asian Efficiency, we have developed a workflow that can help you eliminate email overload and master your inbox. Third, even when you open your email client for a legitimate reason to send an important correspondence, you are confronted with unread messages that tempt you to give your attention to other people’s priorities. Unfortunately, this is normal for most people. ![]() ![]() Random (and continuous) checking of email does not make anyone more productive. This kind of unrestricted access never leads to anything good. Regardless of your plan for the day, notifications break through your defenses and capture your attention. Second, notifications demand our immediate attention. The inbox is dangerous because it is full of distractions. Occasionally there is something related to a legitimate work project (just not the project scheduled for today). There are notifications about activity in your social networks and family photos. There are advertisements and newsletters you don’t remember requesting. It is full of productivity pitfalls.įirst, there are unsolicited emails. What if email was not your job? Instead, what if email helped you do your job? How would it feel if you knew that email was under control? ![]()
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